Instead of the old fashion-way of downloading and continuously updating accounting software, QBO is a program you use in the cloud, and your data is stored on Intuit’s secured servers. The advantages of using QBO are discussed below.

1. No Need to Back-up Your Computer
   • QBO automatically backs up everything for you.
   • All of your company’s financial information is stored on Intuit’s remote QBO server.
2. Automatically Send Invoices and Statements to Clients
   • QBO is extremely useful if you have to send invoices and statements to clients on a regular basis.
   • You no longer have to spend countless hours preparing, printing, attaching documentation, and mailing invoices.
   • QBO has a unique feature that allows users to easily and efficiently prep an invoice and send it to a customer in real-time with a cover letter and any/all supporting documentation required.
3. Certain Transactions Automatically Load Into the Program
   • Most transactions that come out of or go into your bank account will automatically upload into QBO.
   • This feature eliminates the timely activity of inputting and coding transactions manually.
4. Electronically Receive Payments Directly
   • Electronic payments will make life so much easier.
   • You no longer have to go to the bank, process checks, and even input those payments into QuickBooks by hand.
   • It will be much easier to process electronic payments, such as bank transfers, ACHs, and credit and debit card payments.
5. Useful Mobile Device Apps (iPhones and Androids)
   • QBO Apps allow you to access and update your financial records from anywhere.
   • Even better, both Apps link directly to the cloud version of the software, meaning that any changes you make in one program version will directly appear in the other.
6. Run/Access Reports and Financial Statements from Anywhere
   • QBO offers numerous financial reports; the amount a user has access to is based on the subscription license. However, if you have a specific report that is not covered by the subscription, you can contact customer service for assistance.
   • Since the program is in the cloud, you can access it from wherever your laptop or phone is located. If your boss requests a report or financial statement and you’re offsite, you can easily pull up that report on your mobile device and send it over with ease. This inter-connectivity makes it simpler.
7. Simplified Inventory Tracking
   • QBO is not only an accounting and bookkeeping program. It also tracks inventory.
   • Using the QBO’s inventory feature in concert with the Apps discussed above is a valuable tool when you check inventory in the warehouse or at an offsite location. If anything needs to be updated on the fly, you can do it with your mobile device.
8. Automatic Software Upgrades
   • As we all know, software upgrades can be a nightmare. You have to stop working and perform a data backup. Then hope that the upgrades install correctly. If not, you can spend countless hours on the phone with the help center trying to fix your program.
   • With a QBO license, this issue goes away.
   • QBO remains in the cloud, and new versions are automatically updated.
   • Since QBO handles these upgrades in-house, you won’t have to lift a finger. The new version will magically appear.
9. Shared Data Access
   • If your company’s accounting tasks are shared with others, then QBO allows access by authorized users from their own computers or mobile devices.
   • The software also allows your accountant to access the data to help you keep your books balanced and accurate.
10. Online Help Available
    • With a QBO license, you have fast access to Intuit’s online help desk at no additional cost.
    • QBO professionals can answer questions about set-up, help get you out of a jam, and assist with general issues, such as how to upgrade the program to add additional users.